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At least for Kappa Sigma, the reports are sent directly to the Secretary of the chapter, as he is going to be the one to do most of the work. Some of the forms are available online, but basically the secretary recieves the paperwork, gets it out to the right people, does his stuff, gets the info back from everyone else, and sends it in. Takes a while, but the system is run pretty well - we get the paperwork in plenty of time, and have plenty of time to fill it out and get it back into our national headquarters.
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