OK...breathe...it sounds like there is some missing information here. First of all, I'd get the plan/rules in writing. If they aren't on paper, they aren't enforceable. Also, if they aren't clear to you (knowing how recruitment works) then how will the PNMs understand them? You'll lose girls based on confusion.
The other thing is to read them like you are experiencing recruitment for the first time. If you are changing styles, you really need to look at it without trying to match it up with the type of recruitment you are used to. Grasp the whole week as if you were a PNM...then figure out how it matches up to what you used to do. Sometimes you've got to come at it from a different angle.
Then I'd practice. I would get a bunch of girls together to represent PNMs, Gamma Chis, sisters, etc. and I'd run a few scenarios (I did this with our recruitment bid lists because we almost had more PNMs than we had open spots...which meant I would have had to figure out how to do quota at 2am without Pref Cards real quick). See where things get goofed up. And have a Plan B.
In our recruitment, after the first night the PNMs could CHOOSE what parties they wanted to go to. They weren't forced to rotate through all three groups, and the only invite lists we had were for pref (i.e. there was no cutting). Our Pi Chis had to escort the PNMs to each party, so if you wanted to go to the 8pm party then you met in the conference room at 7:45. The conference room was "home base".
Anyway, get it on paper and let us know. It very well could be that the PNMs will be divded up into more manageable groups, and somehow no one is actually saying that (thinking that all of the sisters automatically get it).
PM me if you have more questions!!
PsychTau
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